A Request for Quotation (RFQ) is a procurement document used to solicit price quotes from suppliers for specific products or services. It includes detailed information about the requirements, allowing suppliers to provide accurate pricing and relevant information for evaluation.

How It Is Written:

1. Define the Scope: Clearly describe the products or services needed, including specifications, quantities, and any special requirements.
2. Include Terms and Conditions: Outline the terms and conditions of the purchase, such as delivery schedules, payment terms, and warranty requirements.
3. Set Submission Requirements: Specify the format and deadline for quote submissions, and any other information that suppliers need to provide.
4. Outline Evaluation Criteria: Explain how the quotes will be evaluated, including any specific criteria or weightings that will be used.
5. Provide Contact Information: Include contact details for the person responsible for handling questions and submissions.

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