A Contracting Officer’s Representative (COR) Appointment Letter is a formal document issued by a Contracting Officer (CO) to designate an individual as the COR for a specific contract. This letter outlines the COR’s duties, responsibilities, and authority related to overseeing contract performance and ensuring compliance with contract terms.

How It Is Written:

1. Identify the Parties: Clearly state the names and details of the Contracting Officer, the appointed COR, and any other relevant parties.
2. Reference the Contract: Include the contract number and title to specify the contract for which the COR is being appointed.
3. Define COR Responsibilities: Outline the specific duties and responsibilities of the COR, such as monitoring contractor performance, inspecting deliverables, and maintaining communication with the contractor and the CO.
4. Specify Authority Limits: Detail the scope of the COR’s authority, including any limitations and areas where the COR must seek approval from the CO.
5. Include Reporting Requirements: Explain the reporting requirements, such as the frequency and format of reports the COR must submit to the CO.
6. State the Duration of Appointment: Indicate the period during which the COR appointment is effective.
7. Include Signatures: Ensure the letter is signed and dated by the Contracting Officer and acknowledged by the COR.

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