A Request for Quotation (RFQ) is a document used in procurement to solicit quotes from suppliers for specific products or services. The RFQ outlines the requirements, terms, and conditions, and invites suppliers to submit their prices and other relevant information for evaluation.

How It Is Written:

1. Define the Scope: Clearly describe the products or services needed, including specifications, quantities, and any special requirements.
2. Include Terms and Conditions: Outline the terms and conditions of the purchase, such as delivery schedules, payment terms, and warranty requirements.
3. Set Submission Requirements: Specify the format and deadline for quote submissions, and any other information that suppliers need to provide.
4. Outline Evaluation Criteria: Explain how the quotes will be evaluated, including any specific criteria or weightings that will be used.
5. Provide Contact Information: Include contact details for the person responsible for handling questions and submissions.

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