A Request for Information (RFI) is a procurement document used to gather information about potential suppliers, products, services, or solutions. It helps an organization understand the market, identify available options, and refine their requirements before issuing a formal solicitation.

How It Is Written:

1. Introduction: Provide an overview of the RFI, including its purpose and objectives.
2. Background: Offer context about the organization and the specific need or problem that the RFI aims to address.
3. Information Requested: Clearly outline the specific information being sought from respondents, such as capabilities, product details, pricing, and delivery timelines.
4. Response Guidelines: Detail the format and content requirements for responses, including any templates or forms to be used.
5. Submission Instructions: Provide instructions on how and where to submit responses, including deadlines and contact information for questions or clarifications.
6. Evaluation Criteria: Describe how the responses will be evaluated and used, though no commitment to a particular course of action should be implied.
7. Confidentiality: Include a statement on how the information provided will be treated, ensuring respondents that their proprietary information will be handled with confidentiality.

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