A Justification and Approval (J&A) document is used to justify the need for a sole-source or limited-competition contract. This document explains why a particular vendor was selected and provides the necessary rationale for using a non-competitive procurement method.

How It Is Written:

1. Title Page:
   • Title: Justification and Approval for Other Than Full and Open Competition
   • Contract Number
   • Agency Name
   • Date
2. Identification of Agency and Contracting Activity:
   • Name of the agency
   • Contracting activity responsible for the procurement
3. Nature and/or Description of the Action Being Approved:
   • Brief description of the goods or services being procured
   • Explanation of the procurement action
4. Description of Supplies/Services:
   • Detailed description of the supplies or services required
   • Any specifications or standards to be met
5. Authority:
   • Citation of the statutory authority permitting other than full and open competition
   • Explanation of why this authority is applicable
6. Rationale:
   • Detailed justification for using other than full and open competition
   • Explanation of why the specific vendor was chosen
7. Market Research:
   • Summary of the market research conducted
   • Evidence of the inability to find suitable alternative sources
8. Efforts to Obtain Competition:
   • Description of any efforts made to solicit bids from multiple vendors
   • Explanation of why these efforts were unsuccessful
9. Fair and Reasonable Cost Determination:
   • Analysis of the cost/price to ensure it is fair and reasonable
   • Any relevant cost/price analysis information
10. Contracting Officer’s Certification:
    • Statement by the Contracting Officer certifying the accuracy and completeness of the justification
11. Approvals:
    • Signatures and dates from all necessary approval authorities

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